What is the use of pivot table in Excel?


What is the use of pivot table in Excel?

A Pivot Table is used to summarise, sort, reorganise, group, count, total or average data stored in a table. It allows us to transform columns into rows and rows into columns. It allows grouping by any field (column), and using advanced calculations on them.

How can I create a pivot table in Excel?

To insert a pivot table, execute the following steps.

  1. Click any single cell inside the data set.
  2. On the Insert tab, in the Tables group, click PivotTable. The following dialog box appears. Excel automatically selects the data for you. The default location for a new pivot table is New Worksheet.
  3. Click OK.

What are the benefits of pivot tables in Excel?


  • Representation of information is more organized.
  • It provides a clear data analysis.
  • It can link data to extended sources.
  • Data can combined from multiple sheets.
  • It can compresses large amount of data to a summery.
  • Quick access to data report.
  • Keeps records and allows quick update.

What is recommended pivot table in Excel?

Advertisements. Excel 2013 has a new feature Recommended PivotTables under the Insert tab. This command helps you to create PivotTables automatically. Step 1 − Your data should have column headers. If you have data in the form of a table, the table should have Table Header.

What goes where in a pivot table?

  • Back. Next. Values area. The values area is the large, rectangular area below and to the right of the column and row headings.
  • Back. Next. Row area. The row area is shown here.
  • Back. Next. Column area.
  • Back. Next. Column area.
  • Back. Next. Filter area.

How do you use recommended pivot tables?

Manually create a PivotTable

  1. Click a cell in the source data or table range.
  2. Go to Insert > Recommended PivotTable.
  3. Excel analyzes your data and presents you with several options, like in this example using the household expense data.
  4. Select the PivotTable that looks best to you and press OK.

Do pivot tables have any drawbacks?

Difficulty. Though pivot tables allow Excel users to quickly sort data into a useful crosstab format, some users may feel intimidated by the tool’s apparent complexity. Compared to other functions in Excel, though, this number of clicks can make pivot-table creation seem like a complex and intimidating process.

What is required to create a pivot table?

Requirements for Pivot Tables

  • The most important criteria: Each column must have a title. The title is always the top row of your data.
  • In earlier versions of Excel, each column heading could only appear once.
  • Your data should have a ‘database’ structure: Each column should have one criteria or value.

What must you do before you create a pivot table?

8 Steps to Prepare Excel Data for PivotTables

  1. Give each column in your dataset a unique heading.
  2. Assign the category for each column such as currency or date.
  3. Do not use any totals, averages, subtotals, etc.
  4. Remove all blank cells from the data.
  5. Remove duplicated data.
  6. Remove all filters from the data.

How do pivot tables analyze data?

Step 4: Create a Pivot Table

  1. Select the Data You Want to Analyze.
  2. Choose “Pivot Table” from the “Insert” Tab.
  3. Select the Data You Want to Add to Your Table.
  4. Open the New Worksheet Tab.
  5. Choose the Fields for Your Pivot Table.
  6. Drag the Fields to the Desired Area.
  7. Change the Value Field.
  8. View Your New Pivot Table.

How do I insert a blank pivot table in Excel?

To create a PivotTable:

  1. Select the table or cells (including column headers) containing the data you want to use.
  2. From the Insert tab, click the PivotTable command.
  3. The Create PivotTable dialog box will appear.
  4. A blank PivotTable and Field List will appear on a new worksheet.

What does pivoting a table mean?

A pivot table is a table of statistics that summarizes the data of a more extensive table (such as from a database, spreadsheet, or business intelligence program). Pivot tables are a technique in data processing. They arrange and rearrange (or “pivot”) statistics in order to draw attention to useful information.

Why are pivot tables so important?

Pivot Tables are worksheet tables that let you summarize and analyze your Excel data. Benefits include: Ability to recap using any data element and then drill down to review the details. Formulas may restrict sorting capabilities or may be corrupted when adding and deleting rows or columns.

What is the use of Vlookup in Excel?

VLOOKUP stands for ‘Vertical Lookup’. It is a function that makes Excel search for a certain value in a column (the so called ‘table array’), in order to return a value from a different column in the same row.

What is pivot table and chart in Excel?

A pivot chart is the visual representation of a pivot table in Excel. Pivot charts and pivot tables are connected with each other. Go back to Pivot Tables to learn how to create this pivot table.

What is the difference between Pivot Table and Pivot Chart?

Source data Standard charts are linked directly to worksheet cells, while PivotCharts are based on their associated PivotTable’s data source. Unlike a standard chart, you cannot change the chart data range in a PivotChart’s Select Data Source dialog box.

What is the difference between pivot table and normal table?

Some of the key difference are: Straight tables allow interactive sorting, sorting is fixed by the sort order property in pivot tables. Pivot tables allow you to have dimensions displayed on both rows and columns.

What is the difference between a table and a pivot table in Excel?

Pivot tables are a data analysis/summary tool whereas regular tables are a data organisation tool.

What are tables in MS Excel?

What is an Excel Table? In Excel 2007, and later versions, you can use the Table command to convert a list of data into a formatted Excel Table. Tables have many features, such as sorting and filtering, that will help you organize and view your data.

How do I link a table to a pivot table?

Follow these steps to link data to a table:

  1. Select the range of rows and columns that you want to use in the linked table.
  2. Format the rows and columns as a table:
  3. Place the cursor on any cell in the table.
  4. Click Power Pivot > Add to Data Model to create the linked table.

How do I select a table for a pivot table?

On the Options tab, in the Data group, click Change Data Source, and then click Change Data Source. The Change PivotTable Data source dialog box is displayed. Do one of the following: To use a different Excel table or cell range, click Select a table or range, and then enter the first cell in the Table/Range text box.

How do I find hidden pivot tables in Excel?

Right click at any cell of the pivot table, and select Hide Field List option from the context menu. If you want to show the Field List again, right click at the pivot table, and select Show Field List.

Do pivot tables automatically update?

At any time, you can click Refresh to update the data for the PivotTables in your workbook. By default, PivotTables are not refreshed automatically, but you can specify that the PivotTable is automatically refreshed when you open the workbook that contains the PivotTable.

How do you show actual value in pivot table?

Show different calculations in PivotTable value fields

  1. To add two or more of the same value fields to the PivotTable so that you can display different calculations in addition to the actual value of a specific field, do the following:
  2. In the PivotTable, right-click the value field, and then click Show Values As.
  3. Click the calculation option that you want to use.

Can pivot tables show text?

Pivot Table Text Values. Show text in the Pivot Table Values area, by using conditional formatting and custom number formats. Set this up manually or with a macro.

How do I show all data in a pivot table?

Show all the data in a Pivot Field

  1. Right-click an item in the pivot table field, and click Field Settings.
  2. In the Field Settings dialog box, click the Layout & Print tab.
  3. Check the ‘Show items with no data’ check box.
  4. Click OK.

How do I make pivot table not sum?

To use Find and Replace:

  1. Select all the captions that you want to change.
  2. Press Ctrl + H to open the Find and Replace Window.
  3. In the Find What box, type “Sum of” (do not add a space at the end)
  4. Leave the Replace With box empty.
  5. Click Replace All, to change all the headings.

Why is my pivot table summing?

If you put a field in the values area of a PivotTable and it defaults to COUNT as opposed to SUM, the reason is that the column has at least one cell containing text, or one cell that is empty.

How do I change the sum of a pivot table?

To force Excel to use the Sum function instead of Count, right-click a pivot table cell in the column you wish to change. Choose Summarize Values By and then tick Sum. You can use the same method to select any of the other summary functions.

How do I change column labels in pivot table?

PivotTable report

  1. Click the field or item that you want to rename.
  2. Go to PivotTable Tools > Analyze, and in the Active Field group, click the Active Field text box. If you’re using Excel 2007-2010, go to PivotTable Tools > Options.
  3. Type a new name.
  4. Press ENTER.

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